Lebens Advisory Group provides holistic and streamlined human resources management and financial services to under-resourced CEOs and business owners in need of essential support.

Overall Job Summary:

The Office Administrator will be a vital member of our team that provides investment counsel and HR Services to their clients, friends and partners. This person will be responsible for maintaining a superior level of administrative support through his/her positive and professional demeanor, superior attention to detail and embracing a team-oriented dynamic environment.

Role Specifications:

 This role will ensure the smooth operations of Lebens Advisory Group’s front and back office:

  • Front line interaction with clients, being their go-to for requests and service needs
  • Owning new client onboarding process and all resulting paperwork
  • Light accounting/QuickBooks work – invoicing, payments, etc.
  • Full ownership of physical office’s supplies, maintenance and overall curb appeal
  • Meeting Preparations:
    • Creating and preparing paperwork, packets, presentations, etc.
    • Prepping conference rooms or meeting spaces
    • Food and Beverages
  • Supporting both partners with their calendars and appointments, ensuring that the daily, weekly and monthly schedules are well thought out and run smoothly.
  • Maintain good relationships with all outside vendors
  • Support for partners with outside events, helping to prepare food, location, collateral, etc.
  • CRM maintenance management
  • Social media point of contact. Manage social medial platforms.
  • Local event and networking liaison (i.e. Lakeville Chamber)
  • Podcast support and content creation
  • General marketing support – including email, mail, website, newsletter, etc.
  • Maintenance of current client relations (i.e.: annual reviews, general correspondence, birthdays and special events.

Qualifications:

  • Past experience supporting C-Level team members
  • Proficiency with the full Microsoft Office Suite including Adobe
  • Strong project management skills—organized, detail-oriented, able to prioritize
  • Solid written and verbal communication skills
  • Team mentality, behave in a professional and respectful manner
  • Ability to understand what is situationally appropriate
  • Fulfillment found in a support role
  • Ability and desire to work successfully in a small company environment

To apply, please send your resume to Mackenzie Doheny at service@lebensadvisorygroup.com.