Position Title: Admin & Bookkeeping Assistant
Department: Administrative
Reports To: Office Manager

Company Summary

Join a dynamic, growing team. At Showcore, we don’t just stage events, we push the boundaries of what audience engagement looks like. We are an event design and production services company headquartered in Minneapolis⁠—St. Paul, Minnesota. Since 1989, our team has provided innovative and full-service event production for events of all sizes across the U.S. and beyond.

Position Summary

Showcore is looking for an amazing team player that is detail-oriented, a self-starter who can accurately manage data and is a brilliant multi-tasker. If you have a can-do attitude and want to work as part of a dynamic and growing team, then we want to meet you.

You will be Showcore’s Admin & Bookkeeping Assistant supporting our Office Manager, the Sales & Marketing Department, and the Executive Team. Core responsibilities include: Managing the front office and delivering exceptional phone and in-person customer experiences, General data entry AR & AP support, and special projects. This role is key to the overall efficiency of the company and you will be a difference maker to our team and our clients every day.

 Areas of Responsibility

Admin & Bookkeeping Assistant

Bookkeeping and office support – Manage the following bookkeeping and office support functions, including:

  • Input client billings into our Quickbooks accounting system on a timely
  • Input accounts payable information into our Quickbooks accounting system on a timely
  • Other accounting assistance, as
  • Handle receptionist
  • Handle incoming telephone calls, as necessary
  • Handle incoming and outgoing mail
  • Assist other areas as needed.

Provide administrative support to the Office Manager, the Sales & Marketing Department, and the Executive Team as needed, including preparation of client meetings, social media, and other communications.

Qualifications

  • High school diploma or equivalent
  • Minimum of two years previous bookkeeping experience. (Previous experience with QuickBooks accounting software beneficial)
  • Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook
  • Previous experience with a general database system
  • Must have strong reading and math skills
  • Must have strong interpersonal skills
  • Must have strong verbal and written communication skills
  • Attention to detail and accurate work is required

Extras

  • Knowledge and interest in Social Media a plus – LinkedIn, Facebook, Twitter, Instagram
  • Interest in graphic arts or knowledge of Adobe Photoshop, Illustrator or InDesign
  • Interest in event planning

Please send resume to: Mike Vinup, Managing Director, mike.vinup@showcore.com

Position Title: Event Production Account Executive
Department: Sales
Reports To: Director, Sales & Marketing

Company Summary

Join a dynamic, growing team. At Showcore, we don’t just stage events, we push the boundaries of what audience engagement looks like. We are an event design and production services company headquartered in Minneapolis–St. Paul, Minnesota. Since 1989, our team has provided innovative and full-service event production for events of all sizes across the U.S. and beyond.

Position Summary

At Showcore the Event Production Account Executive will generate new business sales by developing new client relationships along with building on current client relationships. This role requires that the individual be passionate about technology and about how well designed and executed audio-visual production can make a difference for our clients. This is consultative selling at its best so, interest and knowledge in the audio visual and event production industry is a plus.  A successful candidate has strong presentation skills, is highly motivated, can quickly connect company value to client scenarios and business objectives.

 Areas of Responsibility

Sales

  • Proactively manage, develop, prioritize and engage new client leads
  • Exhibit consultative selling practices to qualify and determine client needs
  • Meet with clients and prospects to determine project scope of work
  • Create client engagement opportunities
  • Effectively utilize internal resources to provide optimal client experiences and project outcomes
  • Develop goals and accurate revenue forecasts
  • Accurately develop and prepare client proposals and project quotes and proposals
  • Work with current clients to maintain and expand relationships
  • Work alongside Project Management team to accurately guide scope of work for client needs in a timely manner
  • Drive budgetary decisions that best fit with the client outcome objectives and scope of work
  • Negotiate contract decisions to maintain project profitability standards while maintaining Showcore standards of service
  • Transfer project details accurately to technical and project teams
  • Coordinate communication alongside project management team during all phases of client projects
  • When applicable, travel to event location and provide support to clients and project team
  • Provide insights detailed information from client engagements and market information to support marketing team initiatives

Requirements:

  • Minimum of 2 years direct business sales experience calling on medium to large clients
  • Excellent cold-calling, prospecting, and closing skills
  • Motivation to create new business
  • Strong communication, writing, negotiation, and time-management skills
  • Enthusiasm and an ability to learn quickly and retain information
  • Intermediate to advanced PC skills using Windows applications – specifically, Word, Excel & PowerPoint
  • A positive attitude and an ability to represent Showcore with professionalism
  • Ability to work in a fast-paced, challenging and changing work environment
  • Self-motivated, proactive, and results-oriented professional style with a strong ability to work independently

Special Needs

  1. Must be able to accommodate a flexible work schedule including nights, weekends, and some out-of-town travel.
  2. Existing relationships within the live event and event production industry
  3. Some understanding of CAD drawings
  4. Ability to understand the design and creative processes
  5. Some knowledge of project management processes
  6. Audio Visual Technology operation

Please send resume to: Mike Vinup, Managing Director, mike.vinup@showcore.com

Position Title: Project Manager for Live Events (5 Years Exp)
Department: Show Services
Reports To: Senior Project Manager

Company Summary

Join a dynamic, growing team. At Showcore, we don’t just stage events, we push the boundaries of what audience engagement looks like. We are an event design and production services company headquartered in Minneapolis–St. Paul, Minnesota. Since 1989, our team has provided innovative and full-service event production for events of all sizes across the U.S. and beyond.

Position Summary

This position serves as the primary link between our clients and our team. You will ensure that clients receive outstanding customer service and experience outstanding outcomes on every project. Having the ability to understand and interpret the client’s vision and business goals is critical. You will be responsible for keeping the project on time and on budget while meeting Showcore financial and operational objectives. You must be confident in your abilities to communicate with clients, lead meetings and problem solve in a dynamic production and creative environment. You will be part of a team providing technical and creative solutions for multiple projects with multiple clients, so staying organized is important.

 Areas of Responsibility

 

Item

Project Management

1. Oversee all aspects of client projects including:

  • Serve as the key contact with the client on all matters pertaining to their project.
  • Provide creative direction and design solutions for client projects, including staging, audio, lighting, video and other creative aspects.
  • Prepare client drawings using CAD software tools as necessary.
  • Create project work plans and the budget and make revisions as appropriate to meet changing needs and requirements.

2. Work with the Operations/Show Services Manager and assigned Technical Director to Identify project resources needed.

3. Manage day-to-day aspects of project including activities of Showcore personnel assigned to projects.

4. Review deliverables prepared by Showcore team before passing to client to ensure client needs are met.

5. Apply Showcore methodology and enforce quality control standards.

6. Minimize Showcore exposure and risk on client project by ensuring all client details have been addressed throughout project.

7. Conduct post event review and follow-up with client to ensure all issues have been properly addressed.

8. Ensure project documents are complete, current, and filed appropriately.

9. Manage multiple projects at one time.

 

Project Accounting

1. Manage project

  • Track crew hours and expenses.
  • Track all project expenses to ensure they adhere to
  • Analyze project profitability including revenue, COGS, and

2. Ensure timely and accurate

Sales & marketing support

1. Work with and provide support to Showcore sales & marketing personnel as it relates to all phases of development and preparation of client proposals, including client meetings.

Qualifications

  1. At least five years previous project management experience with a rental staging company
  2. General understanding of budgeting and budget management
  3. Working knowledge of Microsoft Word, Excel, PowerPoint, and general database systems
  4. Strong administrative, organizational and computer skills
  5. Ability to solve problems and communicate to clients in a professional manner
  6. Functional skills working with CAD/Vectorworks
  7. Strong reading and math skills
  8. Strong interpersonal and team-building skills
  9. Strong verbal and written communication skills
  10. Professional look and professional demeanor with clients

Special Needs

  1. Must be able to accommodate a flexible work schedule including nights, weekends, and some out-of-town travel.

Please send resume to: Mike Vinup, Managing Director, mike.vinup@showcore.com